FestivOS
GUIDED CONCEPT DEMO · SIMULATED DATACivic Events & Festival Safety
01 / The opportunity

Safer events. Clearer coordination.

A guided, interactive vision for how event organizers could prepare emergency response plans, report incidents, coordinate authorized responders and maintain accountability—with consistent municipal review evidence.

Planning
10

City ERP template sections represented in the target-state requirements map

Simulated scenarios
3

Fire, missing person and medical confidentiality

Experience
1

A connected journey from intake to after-action review

What we'll demonstrate

✓ Report a safety incident with minimal friction
✓ Identify the correct event zone and access point
✓ Separate command visibility from restricted medical details
✓ Capture responder handoffs and accountable decisions
✓ Turn incidents into review and improvement actions

Opening question

Across Edmonton events, where do organizers and City reviewers lose the most time: preparing the plan, keeping it current, or coordinating information on event day?

Discussion prompt for stakeholders. This demonstration is a concept-validation tool, not evidence of City approval or a production-ready emergency system.
02 / Before the event

One event. One controlled plan.

A guided workspace connects the City's ten ERP template areas to owners, readiness checks, source documents and the current revision.

2027 Festival — example readiness

Municipal review view

Plan revision: Draft 0.4
Review state: Internal working draft
Next review: Safety lead
Attachments: Illustrative map and contact roster

Question for the City

Would a standardized requirements-to-evidence view reduce review follow-up and make missing information easier to identify?

Plan content and approvals must come from the responsible event specialists and agencies.
03 / Incident intake

What happened, and where?

Change the incident type and location to see how one lightweight intake could support different response workflows.

Life-threatening emergency? Follow approved procedures and contact 911 directly. This demo cannot call emergency services.

Illustrative event-site map

Site zone is selected from an example map. Real emergency access and location accuracy would need verification.

Relevant follow-up fields

04 / Incident command

Shared awareness. Controlled access.

A commander needs immediate operational visibility without unrestricted access to medical or personal data.

Active fictional incident

HIGH
Category

Zone

Status

Reported

On-duty lead

Unassigned

Privacy decision

Should a major medical incident be visible to event command while detailed clinical information remains accessible only to authorized medical personnel?

Proposed control model

✓ Event-scoped permissions
✓ Minimum necessary operational summaries
✓ Separate medical and reunification details
✓ Attributable audit and decision records
Demo role switching illustrates intended access differences; no production authorization enforcement is represented.
05 / Responders and decisions

A concise, traceable handoff.

Keep the essential facts in one view. Record who took responsibility and preserve a timeline of simulated decisions.

Responder handoff

Decision timeline

Incident reportedFictional observation submitted

All actual emergency decisions, closures, evacuations and resumptions remain with qualified authorized personnel.

06 / Learning and improvement

From incident to improvement.

Review operational handoffs, identify issues, assign corrective work and preserve a clear chain of decisions.

After-action review

What the City can validate

✓ Are location labels meaningful to responders?
✓ Are important details omitted?
✓ Are privacy permissions appropriate?
✓ Do review packets reflect actual evidence?
✓ Are volunteer actions easy to understand?
07 / Stakeholder discussion

Shape the next version together.

Use these prompts to get actionable feedback from municipal operations and festival organizers.

Five validation questions

Proposed pilot pathway

1. DiscoveryIdentify festival and City review needs
2. Simulated exercisesValidate fire, missing-person and medical visibility scenarios
3. Controlled pilotNamed event owner, approved procedures and safeguards
4. EvaluationMeasure usability, completeness and coordination
Discussion goal: a named review contact, priority scenarios, a follow-up session and clear evaluation criteria.